Expense Audit:
Pre-Submission

Sustainable corporate travel management involves implementing strategies and practices to minimize the environmental impact of business travel. It's crucial for reducing a company's carbon footprint, meeting corporate social responsibility goals, and appealing to environmentally conscious clients and employees.

Companies can measure their travel's environmental impact by tracking emissions from air travel, hotel stays, and ground transportation. This involves using reliable data sources and methodologies to calculate carbon footprints based on factors like distance traveled, mode of transportation, and energy consumption.

Essential features include:

Transparent and automated carbon footprint calculations
Integration with various travel and expense data sources
Support for industry-standard methodologies for emissions calculations
Measurement across all travel activities (air, hotel, ground)
Reporting and analytics to track progress against sustainability goals

These solutions integrate with travel booking systems, expense management platforms, credit card data, and other relevant sources to capture comprehensive travel data. Integrating with 200+ travel and expense data sources ensures all travel activities are accounted for in sustainability calculations.

Common methodologies involve using flight distances, aircraft types, and load factors to estimate emissions. Industry-leading methodologies often include accurate adjusted distances and emissions outputs specific to each aircraft type.

Strategies include:

Encouraging virtual meetings instead of travel
Promoting the use of public transportation, rail or electric vehicles
Choosing eco-friendly hotels
Offsetting carbon emissions through verified carbon offset programs
Consolidating trips and choosing direct flights
Implementing and deploying Carbon Budgets to business units and travelers

Setting goals and budgets creates measurable actions for improving sustainability performance. It allows companies to track progress, identify areas for improvement, and ensure accountability across the organization.

These solutions can provide data and insights needed to choose appropriate offset projects such as renewable energy, reforestation, or carbon capture. They may also support offsetting and track offset equivalencies applicable to the organization's unique business needs.

High-quality, reliable data is essential for accurate reporting. Clean, validated, and consolidated data from all travel sources ensures that emissions calculations are accurate and reflect the true impact of the travel program.

A good solution can: Provide deep dive insights across the entire program to provide real impact insight, performance vs goals and budgets, model equivalencies and offsets applicable to your business, and generate forecasted emissions based on current activity for effective planning.